|THE CONSTITUTION OF THE
UNIVERSITY OF BIRMINGHAM
The Society shall
be named the “University of Birmingham
To increase and
activate interest in Astronomy both in the University and outside.
To aid, as far
as the Society's means will allow, the rapid progress in Astronomy.
open to all members of the University by right and to external candidates
subject to the approval of the Committee and the school of Physics and Astronomy.
including name, e-mail address and contact address will be required
from anyone who wishes to join the society at the time of joining.
membership may be granted to any member, ex-member or public astronomical
figure that the Society believes has done much for the Society’s
benefit. This is to be voted upon by all members that attend a meeting
of the Society for this purpose.
of an annual membership shall be from the date of joining until
a standard date in the autumn term of the following academic year
as set by the Committee.
shall be set at a standard cost of five pounds for an annual membership
and ten pounds for membership to last the duration of the member’s
course. If a person, after having paid five pounds for an annual
membership wishes to obtain a course long membership, then he/she
will only have to pay an additional five pounds, as long as their
annual membership is still valid.
Members who have
not paid their arrears shall not be full members and as such retain
no voting rights or position of office.
The society shall
elect a Committee of eight members for a period of one year, consisting
A Patron, who shall be figurehead for the Society and as such
will not have voting privileges but should be invited to the Society's
annual dinner, and should be given the opportunity to give a guest
speech at least once during the term to the Committee.
A Chairperson, who shall co-ordinate and chair the committee,
arrange regular Society meetings and book rooms as appropriate,
represent the Society at General Meetings, chair the Annual General
Meeting and any Extraordinary General Meetings, and liaise with,
and provide information to, the
Vice President of Student Activities (VPSA) where appropriate.
A Secretary, who shall take minutes at Committee and General
Meetings, shall maintain a current record of members, including
contact lists, which shall be distributed to committee members only,
shall aid in the e-mailing of members when appropriate, aid in the
distribution of posters and leaflets, assist the Chairperson when
required, deputise in the absence of the Chair, and to provide the
VPSA with any information required when appropriate.
A Treasurer, who shall be responsible for the management of
the Society's finances, shall provide a report of the finances when
appropriate, shall liaise with the Guild Finance Office in
maintaining and updating the accounts, shall advise the Committee
on the financial implications of any decisions, and shall have the
final word on any decision which requires any financial transaction.
An Awareness and Events Officer, who shall be responsible for
organizing events outside of the University, who shall try to organize
sponsorship from, and liaise with, external parties, and shall raise
the awareness of the Society's existence in departments other than
the School of Physics and Astronomy. They shall also arrange social
events and events with other societies.
An Equipment and Observations Officer, who shall be responsible
for the maintenance, and safety checks of equipment used by the
Society, shall keep a log of all equipment and observations, shall
train members in the use of equipment and astronomical techniques,
shall inform members of current and future
astronomical events. It is also their responsibility to train the
Vice Equipment and Observations Officer in the use and maintenance
of all equipment.
A Communications Officer, who shall be primarily responsible
for the e-mailing of members, shall, with help from other Committee
members, maintain the Society's website, shall aid in the distribution
of leaflets and posters, and shall prepare a news magazine at least
twice a year, and prepare other news briefs when appropriate.
A Vice Equipment and Observations Officer, who shall assist,
and be trained in the preparation and management of equipment, by
the Equipment and Observations Officer. No member in their final
year may hold this position.
shall meet at least once a month.
and Secretary are empowered to take decisions when it is not practical
to call a meeting of the Committee, but such decisions must be approved
by the body before the next Annual General Meeting.
shall be empowered to co-opt members up to a third of its elected
may, from time to time, invite and member of the Society to take
part in its discussions, if necessary, but they shall not have the
right to vote.
If a member of
the Committee absents from three or more consecutive meetings without
valid reasons or previous permission, their seat shall automatically
be declared vacant.
shall be kept by the Treasurer showing the amount spent and received
by the Society each year, and shall be presented at the Annual General
are to be audited by the Guild of Students under their societies
requiring expenditure should be approved by the treasurer before
any transactions occur. In respect of this, the treasurer should
have plans with approximate costs of any proposal made available
to them in order that their decision can be made fairly.
The Annual General
Meeting of the Society shall be called during January of each year,
commencing from January 2005 for the purpose of electing the office-bearers
of the Society and the members of the Committee for the next year.
Not less than
seven days notice shall be given for an Annual General Meeting.
and Treasurer shall present a report of the past years activities
and finances at the Annual General Meeting.
or the Committee as a whole can be removed from office by a vote
in which two-thirds of those attending at a Special General Meeting
agree with the removal. The Special General Meeting shall be called
by one third of the Members of the Society. At least one weeks warning
of such a meeting must first be given to the offending person or
persons. In that case elections to fill the vacant position shall
be held at the same meeting.
A full audit
of Society equipment shall be carried out at the start of each academic
term and at the end of the summer term.
The key to the
Society cupboard is to be kept by Security.
on Poynting Building roof shall be
used by the Society at the discretion of the School of Physics and Astronomy.
or damage repair to these telescopes should not be carried out without
first referring to a member of the School of Physics and Astronomy
(Dr S. Raychaudhury) or Mr B. Weston.
A full list of
committee members to be given security clearance to use these telescopes
should be submitted to the School of Physics and Astronomy
and the security desk in Aston Webb each year. The keys can then
be collected from the Security desk, Aston Webb Building on presentation
of a valid Guild of Students card by a full committee member approved
by the standing committee or a permanent staff member of the School of Physics and Astronomy.
member wishing to use the society’s equipment must obtain written
permission from a current committee member or a permanent staff
member of the School of Physics and Astronomy
and present this at the Security desk, Aston Webb Building to obtain the
Rules for the
use of the telescopes are available to all members and should be
adhered to at all times. The Committee should review these rules
at the start of each academic year.
Neither the Guild
of Students or the School of Physics and Astronomy
have any responsibility to finance the activities of the Society
but any grant applications made will be considered.
the society does not necessarily guarantee membership to the Guild
Constitution fails, or is not explicit enough, the Society shall
be guided by the Guild of Students.
to this Constitution shall be made when agreed to by two-thirds
of members present at a General Meeting of the Society.
Quoracy for any General
meeting is ten members or 50% of the club membership, whichever
Last amended 27/10/03 by S.C.Porter.